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PROMISES MADE - PROMISES KEPT

ACHEIVEMENTS

 

Land Records

• Digitized 100% of Land Records and available online

• E-Record all Land Records

• Developed an E-Recording Interface with the Supreme Court of Virginia

• Electronically back-indexed all Deeds and Will records to 1833 for quick searching

• Created online database for Land Tax Books to 1782.

• Created a deed history report and plat link for all Tax Parcels that will be integrated with the Commissioner of Revenue’s Website

Criminal and Civil Case Management

• Digitized all current case files and available online

• E-File all civil cases 

• All appeals to court of appeals prepared digitally

• Organized and cleaned exhibit room

• Implemented with judges docket control procedures for improved public interaction with the court

Website www.dinwiddiecircuitcourt.com 

• Redesigned and rewritten for easy use

• Free access to historical documents

• Links to Divorce forms and modules

• Informative pages about every department

• Online forms for jurors, estates and document requests

• Only court to offer online payment options via PayPal 

Historical Documents

  • Preserved over 60 Deed and Historical books for future generations

  • Historical documents converted by in-house staff into pdf format and accessible online

    • Land Tax Books 1782-1855, oldest records available for Dinwiddie

    • Historical Indexes to Marriages and Estates

    • WPA Historical Inventory

    • Order and Board of Supervisor Books

Jury Management

  • Automated jury management system

  • Developed online check-in form

  • Notify jurors of all cancellations by utilizing Dinwiddie’s telephone and text notification system

  • Streamlined process for Jury Commissioners

Courtroom

  • Procured Video Conferencing for Pre-Trial hearings

  • Implemented audio and video recording software for all court proceedings and available to the public

  • Installed monitors in courtroom lobby to display daily docket information

  • Upgraded courtroom system to allow audio/visual presentations by attorneys

Security

  • Multiple offsite back up of digital records

  • Microfilm backup of all land records

CUSTOMER SERVICE
Concealed Handgun Permits

Reduced processing time from 4 to 5 weeks to 2 to 3 weeks

Deed and Plat Search

Staff is well trained and knowledgeable with deed and plat searches for citizens needing help

Calling the Office

Any citizen can call during office hours and talk to a clerk without first reaching a recording

Open door policy

Any citizen at any time can come in or call to speak with me

Probate

Reduced time to qualify on estates from 1 hour to 30 minutes

Marriage License Kiosk

Streamlined Marriage Application process 

Expanded Payment Options

First Circuit Court to offer online payments to criminal cases and other court services

Law Library

Free legal research for the public is now available online

Notary Services

Offer free notary services to the public

 

LEADERSHIP

 

 

Funding

• Acquired over $500,000 in grants

• Capitalized on Technology Trust Fund as soon as I took office. Now the Trust money is no longer available.

• Accomplishments made with little County Funding

Professional Staff

• Best staff in the state

• Cross trained staff to be knowledgeable all aspects of the office

• Implemented yearly performance reviews

• Development of staff through Clerk’s Association Career Devolvement program

Audit

• Passed all audits with no deficiencies

Office visits

• Our office has been a model for surrounding Clerks' Offices to emulate.

• We have had office visits from New Kent, Southampton, Prince Edward and Colonial Heights

Virginia Court Clerk’s Association

• Committee Chair with IT Policy and Common Case File Format

• Served on Legislative, Career Development, Education and Forms Committee

Certified Court Manager

• Taking classes with National Center of State Courts to become certified court manager

 

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